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5 Best Practices for Effective Board Meetings

Board meetings should be interactive and productive, with a clear focus on strategic direction and organizational goals. By following these best practices, boards can maximize meeting effectiveness and engagement while enhancing efficiency as well as decision-making and governance.

Attendance at Quorum is required

The meeting’s opening with a recap of highlights from prior pre-meeting phone or in-person meetings, and a review of the agenda in a high-level manner will help establish a positive mood for the remainder of the meeting. This will also help to ensure that there is a sufficient quorum members present to conduct business.

Provide an In-Depth Discussion of Critical Items

Providing time for discussions that are in-depth is a vital aspect of a successful board meeting. However, too long agendas can drown participants with routine reports and “have to” items that detract from discussions of the strategic and top-level issues.

Encourage Participation through Creating a Safe and Respectful Environment

Engaging discussions require a culture that promotes participation and respect for the diversity of perspectives. This can be accomplished by encouraging all board members voice their opinions, avoiding attacks on individuals and encouraging an open dialogue. It can also be achieved by using the process of evaluating and facilitating which encourage constructive and informed discussions.

The decision-making process should be clearly defined to avoid confusion, disagreements and confusion. Make clear whether the decision-making process will be based on consensus, majority vote, or another method and keep the results in your board minutes. Additionally, be clear on how you will handle accountability and follow-up issues.

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