How to Conduct an Online Board Meeting

Online board meetings are a great method to bring colleagues together without the need to travel. It allows you to hold more meetings at times that are convenient for the majority of attendees, which increases the efficiency and engagement. Any changes made to documents during these meetings will be automatically synchronized when internet access is restored. This means that even if a colleague is offline, they will be able to access and read all the information you discussed during the last meeting.

In a live meeting the board members will make use of the video conferencing features in their software for managing boards to see each other and speak face-to-face. This keeps them engaged and allows them to assess non-verbal communication. Additionally, they can mute their microphones when they are not speaking to avoid interrupting each other and adhering to online meeting etiquette.

It’s a great idea run through the technology with your board members before the meeting to make sure that everything functions correctly. It is important to check that the computer of the board member has a reliable enough connection, and that the quality of their camera is adequate. It is also important to make sure they have enough bandwidth to support the meeting and that they aren’t distracted by any other devices (like ringstones or distracting background).

Another aspect of virtual meetings is that participants must dress appropriately. It is important to maintain an appropriate appearance, particularly since it will be noticed by those who join in from different locations around the globe. It’s also a good idea not to stand in front of large windows because the glare could impair the view on the screen.

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