How to Ensure Safe Uploading and Downloading of Business Files

document management system

Whether you are using a content management system or a file transfer protocol, it is crucial to ensure that the files uploaded by your users are safe. Unrestricted uploads of files can create an attack opportunity and expose your customers’ data to hacks. You will generally want to save uploaded files to specific storage locations, such as your server, database or cloud storage service, and then forward the file to the user or with a link. It is also possible to save any form data provided along with the file.

You’ll require a solution to protect the files you upload to your business. This solution must verify the content against a list of known types of harmful files, and look for viruses. It is vital that the solution you choose is in compliance with the laws that apply to your industry or country. For instance, if your company handle healthcare-related information your solution needs to be HIPAA conforming, or if you deal with EU citizens you must be GDPR compliant.

Many companies have a large part of their work that is based on physical documents. These documents must be converted into digital versions. These could be photos that have been scanned or old contracts typed documents that need to uploaded for storage or collaboration. It is also important that people in different locations or offices are able to collaborate on these documents. This is typically accomplished by scanning the document, changing it to digital format and then sharing it online with everyone who requires access.

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