How to Exchange Important and Sensitive Documents

Papers are considered to be important and sensitive in the event that they contain information that could be of use in the event of security breaches, such health records, personal information, or economic transactions. In the past, these documents had to be exchanged physically, which required many key players ranging from executives and accountants, to lawyers as well as internal and external staff to travel to exactly the same location at the same time in order to review them. This was costly time-consuming and inefficient method of sending documents which were vulnerable to theft and illegitimate access.

With remote working on the rise and B2B purchasing becoming increasingly internet-focused, sharing digital documents has become a fundamental aspect of business operations. However, while this convenience is great for productivity, it also poses significant risks – and most business owners aren’t aware of the severity of the risks.

Cybercriminals are able to intercept emails and use them for identity theft and other criminal activities. It’s also difficult to track who has read or edited documents sent via email.

A secure document exchange platform is a straightforward way to share customer files, while keeping tabs on who has access to them and how they’ve been modified. These tools are designed to be in compliance with a variety of data protection regulations and provide an extensive digital audit trail that allows you to trace any possible issues back to the source. Additionally, they help companies avoid penalties resulting from data breaches, which can significantly damage their reputation and their financial performance.

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